When I Receve an Email and I Reply to It

Reply to or forward a message

Want to encounter how it's washed? Check out the video..

1. From a message you've received, select Respond, Respond All, or Forward. These buttons can exist found in several dissimilar places depending on your screen resolution and version of Outlook. You can find them at the top of your Reading Pane, aslope the right edge of the message, or on the chief Outlook ribbon.

   

2. Write your bulletin.

   Note:If your reply or forrard opens in the Reading Pane and you lot'd like to open your reply in a new window (so you tin practise things like change the font), click the Pop Out button.

   

3. Recipients tin exist added or removed in the To, Cc, and Bcc boxes.

   • Add a recipient    Click To, Cc or Bcc, and then select a recipient. You lot can also blazon the recipient'due south proper noun or email address in the box.

   • Remove a recipient    Click the proper name and and so printing Delete.

4. Check the subject area line. The subject line for a Reply is automatically set to evidence "RE:" in front end of the original bulletin bailiwick. Y'all can change this by but typing in the subject field box or you tin leave information technology as is. Forwarded messages have "FW:" in front of the original subject area.

5. Click Send.
   

   Tip:If you lot want all replies to automatically open in a new window, from the File card, click Options > Mail. Under Replies and forwards, bank check the Open replies and forwards in a new window box.

Reply only sends the new message to the original sender. Attachments are not included.

Reply all sends the new bulletin to the original sender and all other recipients on the To and Cc lines. Attachments are not included.

Forward allows you to type in a whole new set of recipients. Whatever attachments included in the original bulletin are automatically included when you forward a message.

Why aren't attachments included when I reply to a message?

When you answer to a message, attachments aren't included because you'd be sending the exact same attachment dorsum to the person who sent it to you. There is no way to modify this behavior. One time y'all click Reply or Reply All, y'all can attach a new version of the original file or whatever other file y'all'd like to include. If you need to send a message with its attachments to other individuals, apply the Forward option.

Notation: To acquire how to request a reply with attachments feature, meet How do I give feedback on Microsoft Function.

Should I reply or reply all?

Before you lot click Reply All, consider whether everyone needs to run into your respond, especially if the message was sent to a lot of people or distribution lists. It's often better to click Respond, so add but the people you really want to include. Or, if you decide to click Reply All, remove people who don't demand to see your message.

Can I forward multiple messages at in one case?

If you want to forrad ii or more than messages to the same recipients equally one message, select the messages you want to include in the message list. Click the first message, then hold the Ctrl central every bit you select the boosted messages. Once yous've selected all of the letters you want to frontward, click Forrad on the main Outlook Ribbon to create a new bulletin with your other messages included as attachments.

Can I accept all replies and forwards open up in a new window?

Yous can have Outlook automatically open all replies and forrard in a new window (not in the Reading pane).

1. Select File > Options.

2. Select Mail, then curl downwardly to the Replies and forwards department.

3. Check the Open up replies and frontwards in a new window checkbox.

4. Click OK.

Can I forward an e-mail as an attachment?

1. Select the email in the message list.

2. On the main Outlook Ribbon, select More than > Forward as attachment.

   

Attachments

When you forward a message, the bulletin includes whatever attachments that were included with the original bulletin. Additional attachments can be added to the bulletin.

Attachments aren't included when you lot reply to a message. You lot can manually add attachments to any reply bulletin.

Replying to or forwarding an electronic mail message is i of the near common tasks in Microsoft Role Outlook 2007. The basics of replying to or forwarding a bulletin are covered here. Assistance on customizing your e-post messages, such as changing the groundwork or calculation attachments, is available in other topics.

What do you want to do?

• Respond to the sender

• Reply to the sender and all recipients of a bulletin

• Forward a message

• Do not automatically include the original message

• Troubleshoot a missing Send button

Answer to the sender

1. When you want to reply merely to the sender of an e-postal service message, exercise ane of the post-obit:

   • When the bulletin is selected but not opened in its ain window     On the Standard toolbar, click Reply.

     

   • When the message is open and I encounter the contents     On the Message tab, in the Reply group, click Reply.

     

2. Compose your message.

3. Click Send.

   

Note:Past default, when you lot reply to an e-mail service message, the original message is included in the message trunk. Run across the section Do not automatically include the original message to change this setting.

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Reply to the sender and all recipients of a message

You can answer to the sender of an east-mail message, or yous can include anyone else listed in the To and Cc fields.

In many cases, you practise non need to include anybody on your response. Exercise discretion when you use Respond All, especially when there are a large number of recipients or distribution lists on your reply. Reply is a meliorate choice when y'all but need to communicate with the message sender. Or, delete the names of people and distribution lists that don't need to read your reply.

1. Do i of the following:

   • When the message is selected but not opened in its own window     On the Standard toolbar, click Respond All.

   • When the message is open     On the Message tab, in the Respond grouping, click Answer All.

2. Compose your message.

3. Click Send.

Tip:If you only need to contact some of the recipients, yous can delete other recipients of the message by clicking a recipient'south proper name in the To or Cc box, which highlights the proper name, and and then pressing DELETE.

Note:By default, when you answer to an east-mail message, the original message is included in the message torso. Come across the section Do non automatically include the original message to change this setting.

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Frontward a message

When you forward a message, you lot specify the recipients in the To, Cc, and Bcc boxes. The message will include any attachments that arrived with the original message. To add together additional attachments, come across Attach a file or other item to an e-mail message.

Tip:If you want to forward two or more messages, select the first message, press CTRL while selecting each additional message, and and then click Forward. Each message will be forwarded every bit attachments in a new message.

1. Practise one of the post-obit:

   • When the message is selected merely non opened in its own window     On the Standard toolbar, click Forward.

   • When the message is open up     On the Message tab, in the Answer group, click Forrad.

2. Compose your message.

3. Enter recipient names in the To box.

   Note:You must accept at least ane valid e-post recipient in the To, Cc, or Bcc box to send a message.

   To select recipient names from a list, click the To, Cc, or Bcc button.

   More than information about the Cc and Bcc boxes

   Cc is shorthand for carbon copy. If y'all add a recipient's proper noun to this box in an Outlook e-mail bulletin, a copy of the message is sent to that recipient, and the recipient's name is visible to other recipients of the message.

   Bcc is autograph for blind carbon copy. If you add a recipient's name to this box in an due east-mail message, a copy of the bulletin is sent to that recipient, and the recipient'south name is not visible to other recipients of the message. If the Bcc box isn't visible when you create a new message, yous tin add it.

   • On the Options tab, in the Fields grouping, click Show Bcc.

4. Click Ship.

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Do not automatically include the original message

1. In the chief Office Outlook 2007 window, on the Tools menu, click Options.

2. Click the Preferences tab, and then click Electronic mail Options.

3. Nether On replies and forwards, in the When replying to a message drop-down list, select Do not include original bulletin.

   

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Troubleshoot a missing Transport button

Without the Send command, y'all cannot send an e-mail message. This section is intended to help you locate the Send command, give you possible reasons why the Transport command is missing, and give y'all steps to fix the problem.

The Send command is located side by side to the To, Cc, and Bcc boxes.

When Outlook 2007 runs without a configured electronic mail account, the Send control does not appear and no e-mail messages can be sent.

Most people use Outlook 2007 with an e-postal service business relationship. However, the following is a list of reasons why an e-mail account is non configured:

• Outlook 2007 was configured without e-post support     While not mutual, Outlook 2007 can be configured to manage contacts, tasks, or calendars only.

• E-mail account setup was interrupted     The first time Outlook 2007 ran, the setup process for an email account did not consummate.

• The account configuration file is corrupted     Damage to the configuration file used to store email account configuration information can cause a previously configured e-mail account non to announced.

Notation:You lot can open an Outlook information file, known as a Personal Folders file (.pst), view previously received eastward-mail messages, and utilize the New message, Reply, Reply All, or Forwards commands to open a message composition window. However, no Send push button will appear unless at least one e-mail account is configured.

Verify an e-mail account is configured

Offset, verify if an e-mail account is configured.

• On the Tools menu, click Account Settings.

  The Account Settings command is missing

  The Account Settings command is on the Tools menu in Outlook 2007. If you are using an earlier version of Outlook, the following instructions do non apply. Use the Help that is included with that product. If the title bar of the program that y'all are using displays Outlook Express, and so yous are using a program that is not the aforementioned as Outlook. See the Assistance in Outlook Express for assistance.

  

If in that location are no entries listed under Proper name on the Email tab, there are no e-mail service accounts configured in your Outlook profile.

To add together an electronic mail business relationship, encounter the topic Add together or remove an due east-mail service account.

An due east-mail service account is configured, but the Ship button is even so missing

If an due east-mail account is listed, try removing and and then calculation the account. Meet the topic Outlook email setup.

If the Send button still doesn't announced when you compose a new message or when yous answer to or forward a message, effort creating a new Outlook contour, and so add your eastward-mail business relationship. See the topic Create a new email profile.

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Source: https://support.microsoft.com/en-us/office/reply-to-or-forward-an-email-message-a843f8d3-01b0-48da-96f5-a71f70d0d7c8

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